Duncanville City Council Meeting 5June2018

Agenda Items for Consideration:

Consent Agenda 4B:

TITLE: Consider a Resolution authorizing purchase #18-092 of police patrol and crime prevention vehicles from Caldwell Country Chevrolet, through The Local Government Purchasing Cooperative (Buy Board) Contract #521-16 in the expenditure amount of $360,610.00.

BACKGROUND/HISTORY: The City of Duncanville identifies its fleet needs annually in the budget process and the City Council allocates funds for replacement needs per the annual replacement needs identified annually for those fleet units that have reached their useful life. During the FY17-18 budget process, the City Council allocated $269,000.00 toward the replacement of police patrol and crime prevention vehicles. The Duncanville Police Department has selected the Chevrolet Tahoe as its standard police patrol unit after experiencing major mechanical issues with the Ford Interceptor SUVs that it currently uses. These units have had safety issues with the emissions systems and engine issues resulting in replacing engines in three units. The Duncanville Police Department experienced a shortage of patrol units during these repairs.

POLICY EXPLANATION: The above referenced item is for the purchase of seven (7) units including six police patrol vehicles, one (1) crime prevention vehicle and the make ready equipment and services to outfit these vehicles. The acquisition includes: seven (7) Chevrolet Tahoe Police Pursuit Vehicles, as well as the make ready equipment and services to outfit these vehicles.

These units are a critical component of the City of Duncanville’s ability to maintain an acceptable level of service to its citizens. The purchase of these vehicles will reduce maintenance costs, improve safety and reliability, and increase fuel economy. City staff is recommending the purchase of these units to replace existing units that have reached their useful life.

These vehicles are among a multitude of automobile and law enforcement products that are available through The Local Government Purchasing Cooperative (Buy Board) Contract #521-16. This authorization complies with Texas Local Government Code Section 271.102 and satisfies any state law requiring competitive bids. In the past, the city has sought bids from local vendors but has received minimal response, and some bids received did not meet the required vehicle specifications. Staff reviews multiple cooperative purchasing agreements to attain the best available pricing. In addition, each cooperative purchasing agreement includes bids from multiple vendors from around the state competing for the high volume of purchases that will be made by the multiple agencies using the cooperative agreements. This results in lower pricing than what a local vendor is typically able to provide.
FUNDING SOURCE: $269,000.00 is available in the Fleet Rotation Fund budget for this expenditure. The remaining $91,610.00 is available in the FY18 Equipment Services Budget.

Council Action: No action taken. Agenda item to be reconsidered at the next Council meeting.

Consent Agenda 4C:

TITLE:
Consider a Resolution authorizing purchase #18-094 for a senior center bus from Creative Bus Sales through the Houston-Galveston Area Council (H-GAC) Cooperative Purchase Contract #BT01-17 in the expenditure amount of $71,065.78.

BACKGROUND/HISTORY:
The City of Duncanville identifies its fleet needs annually in the budget process and the City Council allocates funds for those fleet units that have reached the end of their useful life. Funds in the amount of $91,694.00 have been allocated toward the replacement of identified vehicles.

POLICY EXPLANATION:
This unit is a critical component of the City of Duncanville’s ability to maintain an acceptable level of service to its senior citizens. The purchase of this unit will reduce maintenance costs, improve safety and reliability, and increase fuel economy. City staff is recommending the purchase of this unit to replace the existing unit that has reached its useful life.
This unit is available from Creative Bus Sales through the Houston-Galveston Area Council (H-GAC) Cooperative Purchase Contract #BT01-17. This authorization complies with Texas Local Government Code Section 271.102 and satisfies any state law requiring competitive bids. Staff reviews multiple cooperative purchasing agreements to attain the best available pricing. In addition, each cooperative purchasing agreement includes bids from multiple vendors from around the state competing for the high volume of purchases that will be made by the multiple agencies using the cooperative agreements. This results in lower pricing than what a local vendor is typically able to provide.

FUNDING SOURCE:
$91,694.00 is available in the Fleet Rotation Fund budget for this expenditure.

Council Action: Approved 7-0.

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